Privacy & Cookies Policy

1. Who are we?

“We” “us” and “our” mean Hartwood Windfarm Ltd (SC301503) a company registered in Scotland with its registered office at Suite 3 CBC House, 24 Canning Street, Edinburgh, Scotland, EH3 8EG. This policy applies to our site https://www.hartwoodnetzero.co.uk. This privacy policy was last updated on 17th January 2024.

For the avoidance of doubt, We are a subsidiary of Protium Green Solutions Limited, a hydrogen developer based in the UK with company number 12080654. Therefore, to contact us, please email enquiries@protium.co.uk.

2. When does this policy apply?

Our Privacy Policy below describes how we collect, use, maintain, protect and disclose any personal information you provide to us through forms on our website, or when you contact us directly through phone calls or written communication regarding our services and projects. We protect your personal information and adhere to all current data protection legislation with respect to protecting privacy. We do not give out, sell or trade our mailing list data with external organisations. Any changes we may make to our privacy policy in the future will be posted on this page.

3. Your information

We only collect personal information such as your name, position, company name, address, telephone number, mobile number, web and email address when you provide it to us. We will only use the data collected for specific purposes in relation to the development and construction of the Hartwood Net Zero project. Our website also uses cookies (see below).

For example, when we send you an email we store a record of this, when you visit our website we collect information on how you engage with our content, and we may use third party research companies to provide general information about our customer base compiled using publicly available data.

Data Protection law states that various categories of personal information are to be treated as more sensitive e.g. information on race, religion, and political opinions. We do not collect this type of information unless there is a clear reason for doing so.

4. Registration for Updates

If you choose to enter your details on the Contact page of our website, then the information we collect is your first name, surname, email address, chosen password, post code, address, gender, age, and any general enquiry details you wish to enter. We also collect your IP address through the placement of cookies.

If the check box is ticked to confirm that you are happy to be contacted then we may use your details to send you updates on the progress of the Hartwood Net Zero project.

5. Reasons for storing your data

The personal information we hold is for legitimate business interests only. This includes undertaking public consultation and project management in relation to the Hartwood Net Zero project and providing project updates and other useful information to the local community and others who have expressed an interest in the project.

6. Our website

Our website contains links to other websites. This privacy policy only applies to our website so when you link to other websites you should read their own privacy policies.

7. Website Cookies

What is a cookie?

Cookies are simple text files that are stored on your computer or mobile device by a website’s server. Each cookie is unique to your web browser.

How do we use cookies?

We use cookies to distinguish you from others users of our site. Cookies are an essential tool and widely used to enable our site to function properly and efficiently. By continuing to browse our site, you are agreeing to our use of cookies.

Please note that third parties (e.g. providers of external web services) may also use cookies which we do not have any control over. These are likely to be performance-based or analytical cookies.

The table below explains the cookies we use and why:

Purpose/activity Type of data Lawful basis for processing including basis of legitimate interest
To update users with company and/or project information (if requested) • Identity
• Contact details
• Marketing and
communications
Consent
To enable users to take part in an event or survey (if consent is provided) • Identity
• Contact details
Consent
To administer, protect and improve our business and our website, including: troubleshooting, maintenance, support, data analysis, reporting and hosting of data; setting default options for you, such as language (if consent is provided) • Profile
• Marketing and communications
Consent
To use data analytics to: improve our website, services, marketing, customer relationships and experiences (if consent is provided) • Technical
• Usage
Necessary for our legitimate interests (to define types of users for our projects and services, to keep our website updated and relevant, to develop our business, and to inform our marketing strategy)

What options do you have?

You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However, this may result in losing access to all or parts of our site, some website features may not work as intended, and your personal data will be less secure. For more information on cookies, please see www.allaboutcookies.org and https://ico.org.uk/for-the-public/online/cookies.

8. Marketing communications

If you have opted in to receiving our marketing communications (or have not opted out after previously expressing an interest), we will process your information to provide you with any marketing preferences that you have communicated to us. Where you have opted in to receive such communications, we rely upon your consent to contact you for marketing purposes. If you have not opted in and we send you marketing communications, we do this because of our legitimate interest to promote the success of the project that you have expressed an interest in. Every email sent for marketing purposes will contain an option to unsubscribe. We never share your information with third parties for their direct marketing purposes.

9. How we store your data

Your data is stored in our computer system in the UK and also in a third-party website provider based in the UK. Due to the nature of cloud computing data may be stored on a computer system which is run and managed by an international organisation which is outside the European Economic Area. If we transfer your personal information outside of the European Economic Area, we will always ensure that it is protected by safeguards. All information that you provide us is stored on our secure servers, or those of our third parties’ data storage providers.

10. Sharing your data

We may share your data with selected consultants for the purposes of developing the Hartwood Net Zero project and updating you regarding the project. We will not pass your information to any other third parties.

11. Your rights

You have the right to access information held about you free of charge. You have the right to ask us to update or correct any information we hold about you. You have the right to opt-out of receiving updates from us and the right to request that we erase your details from our database (unless we need those details for a legitimate business reason such as fulfilling a contract with you). Please contact us (see below) if you wish to exercise any of these rights.

12. Data retention period and disposal

We only retain your personal information for as long as necessary, including to satisfy any legal or administrative requirements. We will retain data for the period during which the Hartwood Net Zero project is being developed and for an appropriate period thereafter which will depend on the likelihood of further correspondence relating to Samlesbury Net Zero.

COMPLAINTS

If for any reason you feel that we are using your information inappropriately or unfairly, then please contact us. We have appointed a data protection officer, Alyssa Howell, who is responsible for any enquiries relating to this privacy policy. If you would like further information about our privacy policy or the data we hold, you can contact us at enquiries@protium.co.uk or Hartwood Windfarm Ltd, Suite 3 CBC House, 24 Canning Street, Edinburgh, Scotland, EH3 8EG.

Concerns may also be passed to the supervisory authority in the UK, the Information Commissioners Office https://ico.org.uk/concerns